20 Aug How to Successfully Organize a Fundraising Event
Draft a Budget
The first step towards organising a successful fundraising event is to decide and finalise your budget. The decision to be made regarding the costs of holding a fundraising event and the funds that are expected to be raised are vital. This will help in making effective decisions and measurements regarding what can be used to minimise expenditure and maximise the funds coming in.
It is also important to maximise your chances of getting sponsorships. This is because sponsorships play a huge role in contributing to a fundraising event. Sponsors can provide your event with food, refreshments, free services or even money to help you with your fundraiser. You will have to look into appropriate or the right contacts who might or is willing to sponsor for your event.
Have Enough Planning
A time frame which is realistic should be taken into consideration for an efficient and effective fundraising event. A minimum of six months is required for you to secure sponsorships, set a budget, selling tickets and vendor bookings.
Make sure you choose the right style of the event according to your timeline and budget. Once this is done, you can adopt the right approach and the marketing strategy which suits your event. For a successful fundraising event to take place, it is important to do your research thoroughly and come up with ideas.
Choose Your Venue
Choosing the right location is always tricky. Having to choose from a lot of places, it is essential to keep yourself updated and do enough research. Once you’ve shortlisted a few locations, it is important to go for a site visit and assess the area. It is crucial to choose the right venue as it will impact the number of people that will be visiting your fundraiser, helps in creating the perfect ambience of the event and contributes to your theme and adds aesthetic value to it. It is also vital to keep in mind the mobility of the area to see if it is easily accessible for the guests.
Make sure also to check whether the venue has the correct licenses to host the event and if they would provide you with staff such as waiters, securities and cleaners. This will decide if you will have to outsource the staff or not.
Evaluate Your Resources
Make sure you have enough resources in hand to conduct the event. If not, you should consider outsourcing the resources. Doing it yourself may seem like an inexpensive approach, but outsourcing is cheaper than doing it yourself. Outsourcing can be more cost-effective and efficient in the long term. This is because outsourcing experts have been in the industry for a while and have had made enough connections which could help you support the success of the event. But always make sure to do your research and consider your budget before making any final decisions.